Terms and Conditions

NB. A full version of our terms and conditions can be obtained upon request.

The term “Client” in these Conditions shall be taken to mean the person, persons, or organisation booking the venue or any part of it.

The term “venue” in these Conditions shall be taken to mean any or all of rooms hired by the Client. Cloakroom, toilets, entrance halls, corridors, stairs, lifts and other rooms necessary for access.

Responsibilities of the Client

The booking will be considered as confirmed when the acceptance form is returned and any deposits required paid by the Client. If these have not been returned 1 month before the event or immediately in the case of late bookings The Park shall then be free to let the venue or any part of it to another hirer.

The client should keep The Park informed of any material changes to the booking details. The final details of the booking should be received by The Park 2 days prior to the event.

The final payment must be made within 7 days of the The Park invoice date.

Should the Client cancel the booking of the venue, or any part of it, the deposit of the hiring fee may be forfeited.

The Client shall not, without the previous consent in writing of the Events Manager, use the venue or any part of it for any purpose or purposes other than specified in the booking nor sub-let the venue or any part of it.

The Client is expected to observe and perform the conditions attached to any necessary licences. In the case of an event needing specific additional licences it is the Client’s responsibility to ensure that these have been applied for and licence fees paid.

The Park reserved rights

The Park reserves the right to refuse any application for the use of the venue or any part thereof without stating its reason for such refusal.

The Park reserves the right to amend bookings that are affected by unforeseen changes to football fixtures that are beyond the control of the club by not less than 48 hours previous notice in writing to the Client, and the Client shall not be entitled to any compensation in consequence thereof or in connection therewith other than the full refunding of appropriate deposits already paid.

In exceptional circumstances The Park reserves the right to cancel bookings at any time by not less than 48 hours previous notice in writing to the Client, and the Client shall not be entitled to any compensation in consequence thereof or in connection therewith other than the full refunding of appropriate deposits already paid.

The Park reserves the right to cancel at any time any booking if the said premises shall be closed in consequence of any public calamity, Royal demise, epidemic, fire, act of God, war (or its consequences), or is not available for the purpose of the hiring in consequence of the withdrawal or suspension of any license, or by reason of any work required to be done by the Licensing or other Authority, to by any reason of any combination or any strike or lock-out of any workman interfering with the efficient working of the premises, or from any cause whatsoever not within the control of, or not occasioned by default of, The Park. The Park’s decision upon the above matters shall be final and conclusive, and in such circumstances the Client shall not be entitled to any compensation in consequence thereof, but any charge for hire previously paid shall be refunded.

The Park reserves the right to terminate any hiring in the event of the Client committing a breach of, or failure to observe or perform any of, the regulations or conditions.

The Park reserves the right to withdraw facilities if any person using them behaves in an unruly, disorderly or unseemly manner or if, in the exercise of their absolute discretion, they are of the opinion that such unruly, disorderly or unseemly behaviour may occur.

These conditions and regulations for the use of The Park at St James’ Park and any part thereof maybe amended by The Park at any time, without notice and, if so amended, shall apply to all bookings taking place thereafter regardless of the date of such bookings.